This document contains late-breaking information that supplements the information in your installation manual and Macintosh Manager Help.

• Mac OS computer 68040 processor or later
• Mac OS version 8.1 or later
• 8 MB RAM (physically installed, not virtual memory)
• 2 MB hard disk space
• Appearance control panel 1.0.1 or later
• Ethernet networking set up

• Macintosh PPC computer
• Mac OS version 8.5 or later
• 800 x 600 resolution display or better
• 16 MB RAM (physically installed, not virtual memory)
• 2 MB hard disk space (Additional space required on server for databases and preferences - possibly up to 4 MB)

Important: If you've already set options in Macintosh Manager, the settings are deleted when you update From At Ease to Macintosh Manager.

The following items are not updated, or are partially updated, from At Ease to Macintosh Manager:

• Approved desktop printers for each workgroup: You will need to setup the desktop printers for all your workgroups after updating.
• Printer quota accumulations: All user printer usage counts are reset.
• Activity log: Macintosh Manager starts with an empty log.
• Automatically-mounted servers and desktop printers: At Ease 5.0 supports 32 "auto-mount" servers and 32 "approved" desktop printers. However, Macintosh Manager only supports ten servers and ten printers, so only the first ten of each will be used.
• Special folders: Macintosh Manager only supports one "special folder", whereas At Ease 5.0 supports ten. Only the first "special folder" will be used by Macintosh Manager.
• Workgroup Items: If the icons for a workgroup don't show up after updating, remove the item and then replace it. Any workgroup items, such as applications, found missing on a client workstation after the user logs in may show a standard document icon instead of its normal icon.

• preventing users from starting up from a floppy or other hard disk to bypass security
• Web access to user's documents
• eMate preference configuration
• customized startup pictures for the log-in screen

The steps you follow to update settings depends on when you plan to use the At Ease server as the Macintosh Management server, or a different server.

Updating At Ease 5.0 Settings to the Macintosh Management Server:

1. Make sure no users are connected to the At Ease server. Turn off AppleShare on the At Ease Server.

You should make back up copies of the files in case the updating doesn't work properly.

2. From your At Ease server, mount the volume which contains the Macintosh Manager folder and copy the At Ease Items WG 5.0 folder into the Macintosh Manager folder.

3. Copy the At Ease Server Prefs file from the At Ease server's Extensions folder into the At Ease Items WG 5.0 folder you just copied into the Macintosh Manager folder.

4. Log in to a client computer. Then open and log in to Macintosh Manager.

You are asked if you want to update from the At Ease settings in the Macintosh Manager folder.

5. Click Yes to update.

Updating may take several minutes.

User Information Not Synchronized
Macintosh Manager and Mac OS X Server each have a database that stores user information. When you create a user in Macintosh Manager, Macintosh Manager creates a user in each database. However, no attempt is made to synchronize the users in each database. If the administrator changes a Mac OS X Server user account (for example, by using Network Manager) then information between the two databases may be inaccurate. In most cases this won't present a problem because Macintosh Manager uses information from its own databases.

Logging Into Macintosh Manager: Administrator and "root"
The user name "root", along with the appropriate password, can always be used to log in to the administration application. The user name Administrator is an alias for the user name "root." If you change the alias, you will not be able to log in with the user name Administrator.

Using More Than One Macintosh Management Server, or Using a Macintosh Management Server Located in a Different AppleTalk Zone
If your Macintosh Management Server and NetBoot client computers are located in different AppleTalk zones, or you have more than one Macintosh Management Server in your current AppleTalk zone, you need to set up the Macintosh Manager Preferences file so it remembers the location of the server. Otherwise, your users will need to locate and choose a Macintosh Management Server each time the computer is restarted.

To set up the Macintosh Manager Preferences file so it remembers the location of the server:

1. Start up a client workstation and log in to the System Access workgroup, making sure the proper server was selected in the Log In window. The Macintosh Manager Preferences file on your client workstation will now remember the current server.

2. Take the Macintosh Manager Preferences file and copy it to another location, such as another server volume temporarily.

3. Copy this preference file into the Macintosh Manager Items folder located in the NetBoot System Image. (See the NetBoot Desktop Admin Read Me for instructions on modifying the NetBoot System Image.) You may need to create a Macintosh Manager Items folder if there isn't one.

The file you saved into the NetBoot's system image's Macintosh Manager Items folder (located in the System Folder). You may need to create a Macintosh Manager Items folder if there isn't one.

Preventing Users from Overwriting a Read-Only File
Even though users may not have permission to save a document to a folder, if the user is allowed to open the document, it may be possible for them to use an application's Save command to overwrite the file. To prevent users from overwriting a file, you can lock the file. To lock a file:

1. From the Finder, click the file's icon.
2. Choose Get Info from the File menu.
3. Select Locked.

If Copying Seems Slow
In general, copying files on a computer that uses Macintosh Manager is slower than copying on a computer that uses Mac OS version 8.5 or later, and doesn't have Macintosh Manager installed. This is due to Macintosh Manager security features.

Shared Folders' Names
The Volume Shared Folder in Macintosh Manager is actually named "Global Shared f", and the Workgroup Shared Folder is named "Group Shared f" on the client workstations.

Shared Folders in Restricted Finder and Unrestricted Finder Environments
Unrestricted Finder workgroups always have access to global and workgroup shared folders. These folders are located in the User Documents folder.

If a user opens a volume or workgroup shared folder that the user should have write access to and sees an icon that indicates the folder is read-only, close and then open the window. The read-only icon should disappear.

Printing and Restricted Finder Workgroups
You cannot delete print jobs from the desktop printer.

System Access Workgroup Settings
In general, most settings that you save under this workgroup do not get saved and restored on a NetBoot client computer because the system volume is read only. This includes the printer set in the System Access workgroup.

NetBoot Client Issues
Because Macintosh Manager only preserves files in certain locations when users log out, it's possible for a user to save a document to a disk and have it available to other users when they log in later on. Users should save documents only to their User Documents folder to avoid this problem.

Items saved to the system startup volume are available to users until the computer is restarted. When the computer is restarted, the items are deleted. If you want items to be preserved, you must set the appropriate options in Macintosh Manager.

If a NetBoot client computer shuts down unexpectedly, the preference files may not be saved.

Macintosh Management Server creates a sharepoint on the Mac OS X server called Macintosh Manager. The sharepoint looks like a shared folder and contains the User Documents folders and the Macintosh Manager Items. If a user has access to the Chooser, they can mount the Mac OS X server and access portions of the server volume in addition to the sharepoint.

Application Preferences
Application preferences are only saved if the file has changed. A file is changed if either the modification date or the file size changed while the user was logged in.

If you find your users are saving too many preferences, you should consider adding some preference files or folders to the list of exceptions in the administration program. Files added to the exceptions list are not be saved or restored when the user logs in or out, greatly increasing the login or logout speed. As an alternative, you can specify only certain files and folders you want to save and restore. This allows you to be selective in what a user preserves. See Macintosh Manager Help for more information.

A folder called MM User Default Prefs is automatically created in the Macintosh Manager Items folder on the server. You can put preference files or folders in here that they want a user to obtain the first time they log in. This folder is used if, and only if, there is no preference folder stored on the server for that user. The user's preferences are stored inside the MM Users folder on the server under a folder named by the user's name and the suffix "Prefs"

Once the user saves preferences to the server and creates a preferences folder, then the Default Prefs folder will not be accessed by that user.

Preserving Information About Open Windows
You can set options in Macintosh Manager so that information about open windows are saved from one session to another. If information about open windows are preserved, the windows that are open when a user logs out, are open when the user logs in again.

To preserve information about open windows, do this:

1. Open Macintosh Manager.
2. Click the Workgroups tab, then click the Options tab.
3. Choose Everything or Applications Preferences Only from the "Preferences to preserve" pop-up menu.

If Your Macintosh Manager Icons Don't Show Up Properly
If you have installed a previous version of At Ease for Workgroups on your client computers, your Macintosh Manager icons may be incorrect unless you rebuild your desktop. This can be done by holding the Command and Option keys down when entering the Finder.

If Printing Quotas Don't Seem to be Working Properly
Printing quotas are not enforced if the desktop printer name does not match the printer set up by the administrator for the workgroup.